Contracts
Valencia College's standard contract templates are provided for your convenience. In most instances, when suppliers are providing a service, a contract will be required prior to delivery of service. Departments are required to initiate drafting the contract and send it to The Office of Contracts & Records for processing via iContracts.
iContracts
iContracts is the College’s official contract submission and management system. All agreements—regardless of funding source or departmentmust be submitted through iContracts for review and processing. The system routes each contract through the appropriate workflow for compliance, risk, budget, and legal review, as applicable, and ensures final execution by the College’s authorized signatories.
For access to iContracts or to request system training, please contact the Contracts Department at contracts@valenciacollege.edu. Our team will coordinate account setup and provide the necessary guidance to ensure proper submission and workflow processing.
Presentation
Documents
- Summary/Checklist for Standard Contracts
- Consultant Agreement
- Continuing Services Contract (Used by Procurement for multi-year services that have gone through a formal solicitation)
- Contractor Services (Used by Procurement for project specific awards)
- Dental Program Contractor Agreement (Used only by the Dental Program)
- Independent Contractor Agreement
- Speaker Agreement
Required Contract Attachments:
- Special Provisions for Federally Funded Contracts (agreements funded or that may be funded with federal dollars)
- Florida Statute 787.06(13) Required Affidavit (all agreements with non governmental entities)
Insurance Requirements - Valencia College has established Minimum Insurance Requirements based on the type of services provided. Click here to view: Insurance Matrix
Can an employee be hired as a contractor? In accordance with Board Policy, Ethical Conduct and Performance, and Under the provisions of Section 112.313, Florida Statutes, no employee acting in a private capacity shall rent, lease, or sell any realty, goods, or services to the College. Furthermore, no employee shall have or hold any employment or contractual relationship with any business entity which is doing business with the College.